UMIO Electronic Office Software is researched and developed by OSP as a tool to make office management easier by applying the latest technologies in the simplest way.
Electronic Office – Trend of the present and the future
Entering the 4.0 revolution era, witnessing the explosion of new technologies, it is not difficult to recognize the limitations of traditional methods for operation and management in organizations and businesses, especially the administrative operations sector.
First, let’s look at the way many enterprises have been using to store and exploit their documents and texts: in hard copy form. For traditional document browsing and circulation, the problem we often encounter is missing, losing or having to print and to reprocess when errors occur.
While processing documents storage and exploitation, recording and searching will be relatively difficult when the number and classification of documents is extra large. Enterprises and organizations will have to spend more time, human resources and costs (for printing, storage facilities, etc.) to be able to carry out this process. Obviously, with the goal of improving work quality, shortening the process and implementing time in a reasonable way, the completely manual method is no longer suitable.
With another administrative task, that is recording and coordinating meeting rooms, official vehicles, contact lists, etc., this job requires receiving and processing information then making reasonable arrangements and coordination. With the scale of a small enterprise, this work may not be complicated, but with medium and large organizations and businesses, when the number of departments and the usage need is large, the manual recording and arrangement can easily cause errors, which directly affects the operations of the business and organization.
In fact, with the development of technology nowadays, we are completely able to seek the help of smart tools to support and make work more convenient and effective. One of the tools is electronic office software (online office) and OSP’s UMIO Software is probably the solution that enterprises are looking for.
UMIO – Digital Transformation Solution for Modern Office
UMIO electronic office Software (formerly UMI) is a technical solution researched and developed by OSP based on the actual needs of office operation and administrative management. With the goal of minimizing the time to perform professional tasks and cutting unnecessary costs, UMIO Software is programmed to apply the latest technologies in the simplest way.
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Documents processing function:
With the first function, UMIO is developed to create a complete process of documents and texts of organizations and businesses. With this utility, an employee can ask for opinions and submit documents to his or her manager in the online files form. Similarly, managers and leaders can also send feedback, rejection or agreement to issues. In addition to the digital signature function via phone number, UMIO also brings outstanding advantages when the documents processing is built based on the business requirements and scale of the business.
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Work tracking function:
Work tracking and evaluating is always considered one of the most important activities in human resource management. To best support organizations and businesses, UMIO provides assignment and tracking functions (for managers) and allows users to register work and make reports.
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Meeting room registration, vehicle registration function:
For businesses with a complex number of departments, the meeting room and vehicle registration function will certainly help the administrative management department to coordinate and manage more effectively. The function allows registration and tracking of meeting room and vehicle usage schedules, which will minimize the situation of overlapping schedules or missing requests.
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Internal directory lookup function:
Creating an internal directory will make work contact between departments and individuals more convenient, simplify and save time searching information. Administrators can be completely proactive in updating information.
Based on the differences in scale, organizational structure, business requirements, etc. of each enterprise, based on the original UMIO Software, OSP’s experts build additional specialized features to meet the needs of each customer. In addition, depending on the usage status and technology requirements, UMIO Software will be updated.
With the motto of always bringing customers quality products and services, effectively solving problems that businesses and organizations encounter, OSP with UMIO e-Office Software will certainly be a companion to support work and office administration management become more systematic and effective.
To learn more about UMIO e-Office Software, readers can see here or contact OSP’s Customer Service department for detailed support.
